The Advantages Of The Property Management Software

 One of the most important types of business you can be in is being a manager of private or business property. This is especially involved if there are a number of properties involved. Thanks to modern technology, and the property management software that is available, it has become much easier to handle this kind of business.

The Advantages Of The Property Management Software

For many years property managers tried to keep books by hand-listing rent or lease receipts, who paid or was behind on rent, the repairs that were done and so forth. This was a virtually impossible job with constant errors and disputes regarding supposedly unpaid bills or rents. Fortunately, today, this old fashioned system has gone by way of derby hats, thanks to the computer and software programs.

When the management software is downloaded into your computer it sets up various accounts, such as Rent Manager. In this section each tenant has a page with a clear record of each rent payment and the date it was made, as well as other pertinent information regarding date moved in and so forth. If the rent payment is late, a notice will immediately pop up on the computer and an e-mail sent to the tenant. This keeps you abreast of any potential payment problem.

With this type of software downloaded on your computer, you have a complete accounting system without having to go to school to learn to be an accountant. With a few strokes of the computer keys, the information is imputed and all adding, subtracting and other mathematical actions are automatically performed. This eliminates any worry concerning making an addition, subtraction or date error.

Many of these programs include things such as designing and importing form letters to be sent to all tenants simultaneously while automatically attaching a copy of the letter to each tenant's record. It is also possible to keep a record of all repairs done to any unit and determine when new repairs, such as painting, needs to be done. The entire program is designed to assist in more efficient management of any kinds of units.

In addition to keeping track of individual units, there is a wealth of other programming included. It is possible to keep track of your bank account, produce computer A/P checks, keep track of service requests and work orders and process shared utility billing, among other things. In a gated community, the program will also track visitors and vehicles with gate security.

The use of this kind of a program makes it possible to have a system of property management that will not only save time but money as well. Unexpected state or county property inspections are easily taken care of when you are able to immediately print out records of repairs made, which include the date, time, work done and amount paid. Needless to say the property management software is also excellent to have when it comes time to file your income tax.

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